RE ADVERTISMENT: PROJECT COORDINATOR
REFERENCE NUMBER: ADAHRM06/2026
| Job Title | Project Coordinator
|
| Location | 5 Cascades Crescent, Pietermaritzburg
|
| DPSA Salary | R 413 001 L8 per annum, plus the 37% in lieu of benefits.
|
| Reporting Officer | Chief Operations Officer
|
| Unit | Office of the Chief Operations Officer
|
Minimum requirements
Must have completed matric with at least a 2-year certificate in Project Management/Administration or Finance from a recognised institution; a minimum of 5 years’ working experience managing administrative functions and providing executive support to senior/executive management.
Computer skills – Applicants must be proficient in MS Office and able to use travel-booking tools, payment processing systems, and basic financial systems. Sound knowledge of business and management principles is required, including strategic planning, resource allocation, human resources, leadership techniques, and methods for coordinating people and resources. Knowledge of relevant legal prescripts is essential.
Knowledge of the following: office administration planning, execution and operational support to ensure optimum functionality of the Office of the COO; management of the Office of the COO; organisational and management practices, policies and operational procedures relevant to the COO’s office; relevant legislation, policies, prescripts and procedures; relevant software applications; and advanced computer literacy.
Key Responsibilities and Duties
- Manage the COO’s engagements and calendar.
- Liaise with senior management and communicate programme and activity requirements as needed.
- Provide line administrative support services.
- Develop and maintain office systems for the COO’s office.
- Oversee and advise on the flow of information and documents to and from the COO’s office.
- Conduct research, analyse information, and compile documents, reports, and presentations, including the following:
- Research matters arising from meetings and compile comprehensive briefing documents.
- Draft memoranda.
- Provide meeting support to the COO.
- Screen documents to determine actions required and information to be presented at meetings.
- Manage resources within the COO’s office.
- Determine budget requirements and collate supporting information.
- Record expenditure commitments, monitor spending, and alert the COO to potential over- or under-expenditure.
Competencies/Skills:
- Excellent communication (written and verbal) skills
- Manage various office administration activities simultaneously
- Planning and organising skills
- Ability to draft complex documentation and conduct Research
- Ability work under pressure
- Analysing skills
- Administration-minute taking
- Delivering results and meeting customer expectations
- Manage and deal with sensitive information.
Note:
- All applicants are subject to the signing of performance agreement;
- ADA reserves the right not to appoint any applicant to the above position.
- Preference will be given to members of designated group
- Females and persons with disabilities are encouraged to apply
- Applications must be submitted in the following manner:
- A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation
- NB: A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed)
- NB: Certified copies will be requested once shortlisted.
- NB: Those who applied must reapply.
- Failure to submit the requested documents will result in the application being disqualified.
- Full names, addresses and telephone numbers of three work related referees.
- If you are applying for more than one post, please submit a separate application for each post.
NB: Failure to comply with the above instructions will disqualify applicants
Enquiries: Ms Queen Khanyile Closing Date: 18 May 2026
Telephone: 033 347 8600
All applications must be accompanied by a detailed CV, and a motivational letter, stating the relevant reference number and the name of the publication/source in which you saw the advertisement to; Attention: Mr. S Shabalala, Corporate Services, Agribusiness Development Agency, Private Bag x01, Montrose, Pietermaritzburg 3200. Applications can be hand Delivered at 5 Cascade Crescent, Cascade Office Park, Pietermaritzburg, KZN or Agency via the ADA website (www.ada–kzn.co.za).
Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful
__________________ _______________
Mr. M.J Mfusi Date
Chief Executive Officer