| Job Title | Personal Assistant to The Chief Operations Officer |
| Location | 5 Cascades Crescent, Pietermaritzburg |
| DPSA Salary | L7 R 325.101.00 per annum, plus the 37% in lieu of benefits. |
| Type Of employment | 3 Year Fixed Term Contract |
| Reporting Officer | Chief Executive Officer |
| Unit | Operations |
Minimum requirements:
- Secretarial Certificate or relevant National Diploma
- 3 years experience supporting at the executive level
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
- Knowledge of processors, electronic equipment, and computer hardware and software including applications
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources
- Knowledge of relevant legal prescripts
- A valid drivers licence
Key Responsibilities and Duties:
· Managing the diary for the Chief Operations Officer.
· Rendering administrative support to the Chief Operations Officer.
· Performing general office duties such as ordering supplies, and maintaining records, and management systems.
· Attending to routine office correspondence.
· Ensuring that senior managers within ADA are notified on time about meetings, news and notices.
· Dealing with telephone calls and attending to office visitors.
· Ensuring effective and efficient communication within ADA as well as with other stakeholders.
· Arranging and organising meetings as directed by the Chief Operations Officer.
· Liaising with all Regional Offices and District Offices on behalf of Chief Operations Officer.
· Screening messages and mail for the Chief Operations Officer.
· Communicating with service providers and stakeholders on behalf of the Chief Operations officer.
· Preparing agendas and making arrangements for committee, and other meetings.
· Taking and typing minutes and reports of all events.
· Compiling, transcribing, and distributing minutes meetings.
· Following up on return dates.
· Making travel arrangements.
· Preparing PowerPoint presentations.
· Opening, sorting and distributing incoming correspondence, including faxes and email.
· Filing and retrieving corporate documents, records, and reports.
· Conduct research, compile data, and preparing papers for consideration and presentation by executives and committees.
· Interpreting and understanding administrative and operating policies and procedures.
· Adhoc duties required by the incumbent’s supervisor.
Suitable candidates will be selected with the intention of promoting representativity.
Note:
- All applicants are subject to the signing of performance agreement;
- ADA reserves the right not to appoint any applicant to the above position.
- Preference will be given to members of designated group
- Females and persons with disabilities are encouraged to apply
- Applications must be submitted in the following manner:
- A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation
- NB:A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed
- NB: Certified copies will be requested once shortlisted.
- Failure to submit the requested documents will result in the application being disqualified.
- Full names, addresses and telephone numbers of three work related referees.
- If you are applying for more than one post, please submit a separate application for each post.
NB: Failure to comply with the above instructions will disqualify applicants
Enquiries: Ms Q Khanyile Closing Date: 21 April 2026
Telephone: 033 347 8600
All applications must be accompanied by a detailed CV, and a motivational letter, stating the relevant reference number and the name of the publication/source in which you saw the advertisement to; Attention: Mr. S Shabalala, Corporate Services, Agribusiness Development Agency, Private Bag x01, Montrose, Pietermaritzburg 3200. Applications can be hand Delivered at 5 Cascade Crescent, Cascade Office Park, Pietermaritzburg, KZN or Agency via the ADA website (www.ada–kzn.co.za).
Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful
__________________ _______________
Mr. M.J Mfusi Date
Chief Executive Officer