| Job Title | Registry Clerk |
| Location | 5 Cascades Crescent, Pietermaritzburg |
| Grade/Salary | L07 (DPSA Salary Scale) |
| Types of employment | 3 Years (Fixed Term Contract) |
| Reporting Officer | Office Manager |
| Unit | Corporate Services |
MINIMUM REQUIREMENTS:
- Must have completed Matric.
- An appropriate National Diploma in Public Administration or Equivalent qualification.
- 2-3 years’ experience in Records Management.
- Working knowledge of the National Archives South African Act 43 of 1996.
- A valid driver’s license.
KNOWLEDGE, SKILLS & COMPETENCIES:
- Must have excellent planning and organizational skills.
- Documents tracking and administrative practices.
- Data Capturing skills
- Sound knowledge of electronic filing and maintaining document control system.
- Strong computer skills (MS Office)
- Strong telephone etiquette and interpersonal skills.
- Effective Planning and organizational skills.
- Strong communication and analytical skills.
KEY PERFORMANCE AREAS:
The Registry Clerk will be responsible for the following.
Perform Registry Functions:
- Open files according to the approved file plan.
- File agency documents/Files according to the approved filing system.
- Keep updated registry registers to track files and documents.
- Receive, record and dispatch mail.
- Be responsible for mail and courier services.
- Be responsible for retrieval of files and documents in the registry.
Render Administrative Support
- Send and receive faxes.
- Issue stationery and update stationery register.
- Prepare requisitions for the procurement of goods and services.
- Maintain and issue office consumables.
- Update photocopy and printout register.
Suitable candidates will be selected with the intention of promoting representativity.
Note:
- All applicants are subject to the signing of performance agreement.
- ADA reserves the right not to appoint any applicant to the above position.
- Preference will be given to suitably qualified candidates from designated groups in terms of the Employment Equity Act, 1998.
- Females and persons living with disabilities are encouraged to apply
- Applications must be submitted in the following manner.
- A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation.
- NB: A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed)
- NB: Certified copies will be requested once shortlisted.
- Failure to submit the requested documents will result in the application being disqualified.
- Full names and telephone numbers of work 2 work related referees.
- If you are applying for more than one post, please submit a separate application for each post.
NB: Failure to comply with the above instructions will disqualify applicants
Enquiries: Closing Date:
Telephone: 033 347 8600
Interested applicants are requested to submit their applications exclusively via the email address provided: admin@tamdeco.co.za
Please note that all applications must be submitted electronically to this designated email address. Physical or hard copy submissions will not be accepted.
Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful