PERSONAL ASSISTANT TO GENERAL MANAGER REFERENCE NUMBER: ADAHRM21/2025

Minimum requirements:

• Must have completed a matric
• Secretarial Certificate or relevant National Diploma.
• Minimum of 3 years relevant experience.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
• Knowledge of processors, electronic equipment, and computer hardware and software including applications.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources.
• A valid drivers licence.

Key Responsibilities and Duties:

•  Managing the diary for the Corporate Services Manager
•  Rendering administrative support to the Corporate Services Manager
•  Attending to routine office correspondence
• Performing general office duties such as ordering supplies, and maintaining records, and management systems
•  Ensuring that senior managers within ADA are notified on time about meetings, news and notices
• Dealing with telephone calls, and attending to office visitors
• Ensuring effective and efficient communication within ADA as well as with other stakeholders
• Arranging and organising meetings as directed by the Corporate Services Manager
•  Liaising with all Regional Offices and District Offices on behalf of Corporate Services Manager
•  Screening messages and mail for the Corporate Services Manager
•  Communicating with service providers and stakeholders on behalf of the Corporate Services Manager
•  Preparing agendas and making arrangements for committee, and other meetings
•  Taking and typing minutes and reports of all events
•  Compiling, transcribing, and distributing minutes meetings
•  Following up on return dates
•  Making travel arrangements
•  Preparing PowerPoint presentations
•  Opening, sorting and distributing incoming correspondence, including faxes and email
•  Filing and retrieving corporate documents, records, and reports
•  Conduct research, compile data, and preparing papers for consideration and presentation by executives, committees and
•  Interpreting and understanding administrative and operating policies and procedures
•  Adhoc duties required by the incumbent’s supervisor

Suitable candidates will be selected with the intention of promoting representativity.

Note:

• All applicants are subject to the signing of performance agreement.
• ADA reserves the right not to appoint any applicant to the above position.
• Preference will be given to suitably qualified candidates from designated groups in terms of the Employment Equity Act, 1998.
• Females and persons living with disabilities are encouraged to apply.
• Applications must be submitted in the following manner.
• A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation.
• NB: A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed).
• NB: Certified copies will be requested once shortlisted.
• Failure to submit the requested documents will result in the application being disqualified.
• Full names and telephone numbers of work 2 work related referees.
• If you are applying for more than one post, please submit a separate application for each post.

NB: Failure to comply with the above instructions will disqualify applicants

Enquiries: Mr Jerry Mfusi                                                        Closing date: 20 November 2025

Telephone:   033 347 8600

Interested applicants are requested to submit their applications exclusively via the email address provided: admin@tamdeco.co.za

Please note that all applications must be submitted electronically to this designated email address. Physical or hard copy submissions will not be accepted.

Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful.