PERSONAL ASSISTANT TO THE CHIEF OPERATIONS OFFICER REFERENCE NUMBER: ADAHRM20/2025

Job Title	Personal Assistant to The Chief Operations Officer
Location	5 Cascades Crescent, Pietermaritzburg
Salary	L7 (DPSA Salary Scale)
Type Of employment	3 Year Fixed Term Contract
Reporting Officer	Chief Executive Officer
Unit	Operations

 Minimum requirements:

• Must have completed a matric
• Secretarial Certificate or relevant National Diploma
• 3 years experience supporting at the executive level
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
• Knowledge of processors, electronic equipment, and computer hardware and software including applications
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources
• Knowledge of relevant legal prescripts
• A valid drivers licence

Key Responsibilities and Duties:

·      Managing the diary for the Chief Operations Officer.

·      Rendering administrative support to the Chief Operations Officer.

·      Performing general office duties such as ordering supplies, and maintaining records, and management systems.

·      Attending to routine office correspondence.

·      Ensuring that senior managers within ADA are notified on time about meetings, news and notices.

·      Dealing with telephone calls and attending to office visitors.

·      Ensuring effective and efficient communication within ADA as well as with other stakeholders.

·      Arranging and organising meetings as directed by the Chief Operations Officer.

·      Liaising with all Regional Offices and District Offices on behalf of Chief Operations Officer.

·      Screening messages and mail for the Chief Operations Officer.

·      Communicating with service providers and stakeholders on behalf of the Chief Operations officer.

·      Preparing agendas and making arrangements for committee, and other meetings.

·      Taking and typing minutes and reports of all events.

·      Compiling, transcribing, and distributing minutes meetings.

·      Following up on return dates.

·      Making travel arrangements.

·      Preparing PowerPoint presentations.

·      Opening, sorting and distributing incoming correspondence, including faxes and email.

·      Filing and retrieving corporate documents, records, and reports.

·      Conduct research, compile data, and preparing papers for consideration and presentation by executives and committees.

·      Interpreting and understanding administrative and operating policies and procedures.

·      Adhoc duties required by the incumbent’s supervisor.

 Suitable candidates will be selected with the intention of promoting representativity.

Note:

• All applicants are subject to the signing of performance agreement.
• ADA reserves the right not to appoint any applicant to the above position.

• Preference will be given to suitably qualified candidates from designated groups in terms of the Employment Equity Act, 1998.
• Females and persons living with disabilities are encouraged to apply

• Applications must be submitted in the following manner.
• A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation.
• NB: A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed)
• NB: Certified copies will be requested once shortlisted.
• Failure to submit the requested documents will result in the application being disqualified.
• Full names and telephone numbers of work 2 work related referees.
• If you are applying for more than one post, please submit a separate application for each post.

NB: Failure to comply with the above instructions will disqualify applicants

Enquiries: Mr Jerry Mfusi                                                        Closing date: 20 November 2025

Telephone:   033 347 8600

Interested applicants are requested to submit their applications exclusively via the email address provided: admin@tamdeco.co.za

Please note that all applications must be submitted electronically to this designated email address. Physical or hard copy submissions will not be accepted.

Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful.